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Proact UK career site
Project Management Office · Chesterfield , Leeds, Manchester · Hybrid

Project Resource Coordinator

We usually respond within a week

Job Title: Project Resource Coordinator
Location: Chesterfield, Manchester, Leeds
Salary: £25,000- £30,000  (depending on experience)
Contract Type: Permanent, Full-time

As a Project Resource Coordinator, you will play a critical role in ensuring the effective scheduling, allocation, and utilisation of our Professional Services (PS) team and wider technical resources. This is a fastpaced, peoplefirst role within our PMO, ideal for someone who is highly organised, a strong communicator, and excited about growing their career in project delivery. 

You’ll be central to coordinating resource bookings, tracking availability, and supporting the PMO with operational excellence. Alongside this, you’ll gain handson exposure to project delivery, offering a clear development pathway into project management. 

This is a fantastic opportunity for someone who is ambitious, willing to learn quickly, and eager to become a future Project Manager within Proact. 

Key Responsibilities 

Resource Coordination  

  • Coordinate bookings of Professional Services, Solution Architects, and Operational Engineers. 

  • Maintain and continually update Resource Maps  

  • Host weekly resourcing calls with key stakeholders (Head of PS, Presales Manager, PMO). 

  • Track and manage 3rdparty Professional Services and timebanks. 

  • Provide weekly and monthly reporting on resource utilisation, availability, and booked revenue. 

  • Support distribution and completion of project documents, including via DocuSign. 

Project Delivery Support 

  • Create project startup and handover collateral for Project Managers. 

  • Assist PMs with project monitoring, updates, and documentation following PMO guidelines. 

  • Take ownership of small, resourcecoordinated projects where a fulltime PM is not required — gaining valuable project delivery experience. 

  • Host stakeholder calls, capturing updates and ensuring accurate communication across the PMO. 

  • Identify and implement operational efficiencies and improvements in the Resource Coordination and the wider PMO practice 

Pathway into Project Management 

As capability grows, responsibilities may expand to include: 

  • Managing daytoday project tasks and maintaining RAID logs. 

  • Monitoring project progress and supporting issue/risk resolution. 

  • Building detailed project plans and ensuring project documentation is accurate and complete. 

  • Supporting customer updates and representing the PMO in internal/external calls. 

Skills & Attributes 

Essential 

  • Highly organised with excellent time-management skills. 

  • Strong communication skills with confidence engaging internal and external stakeholders. 

  • Ability to follow documented procedures and maintain highquality documentation. 

  • Proactive, selfmotivated, and able to operate with limited guidance. 

  • Strong problemsolving skills. 

  • Ability to coordinate multiple resources and priorities simultaneously. 

  • Flexible, collaborative, and adaptable to change. 

Desirable 

  • Experience in a resource coordination role (1+ years). 

  • Familiarity with project delivery processes. 

  • Understanding of business issues affecting project delivery.  

Qualifications 

  • GCSE English & Maths (Grade C or above, or equivalent) – Essential. 

  • Prince2 Foundation – Desirable, but can be supported as part of your development path. 

  • ITIL awareness – Advantageous. 

Why Join Us? 

You’ll be part of a forward-thinking, people-first organisation that embraces continuous learning and personal growth. We invest in our teams, celebrate diversity, and help you thrive both professionally and personally. 

You’ll enjoy: 

  • 25 days holiday plus bank holidays 

  • Contributory pension 

  • Private medical scheme 

  • A supportive environment that encourages career progression 

  • Opportunities to engage with leading technology partners 

  • A clear development path into a Project Manager role 

Department
Project Management Office
Locations
Chesterfield , Leeds, Manchester
Remote status
Hybrid
Employment type
Full-time
Project Management Office · Chesterfield , Leeds, Manchester · Hybrid

Project Resource Coordinator

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